To adapt to this digital age, businesses need to upgrade with technology to remain competitive. They usually find themselves upgrading office equipment every few years or even months. With the various technological tools of communication and collaboration today, a lot can be accomplished without time delays.
Periodic restocking of computers, printers, and other office equipment can cost a ton of money in the long run. To cushion themselves from this vicious cycle, businesses are now trying to adapt to technology that substitutes the need for office supplies.
Read on to find out how your business can use technology to reduce the need for office supplies.
Table of Contents
Bye-Bye to Projectors
Traditionally, businesses use projectors in meetings to provide a larger picture instead of using paper. However, with the emergence of new technologies, companies no longer need to use them. Screen mirroring technology allows one to present data to a set of people both physically and remotely.
Screen mirroring allows you to share what’s on your computer to a TV screen either wirelessly or through a cable connection. This eliminates the need to travel everywhere with projectors to make presentations. It is, therefore, cheaper and more convenient for organizations.
Screen mirroring technology can also be cast on mobile devices, making it easier for people to attend meetings even when out of the office. The presenter’s computer screen is duplicated to both android and iOS devices, meaning you won’t miss any details from whichever location you are.
Companies, both young and old, are now moving towards a paperless future. This has revolutionized how companies will be run as thousands of paper sheets are used to copy and print information. With the use of various collaboration tools and cloud services, offices can now cut a wide array of costs.
Such costs include paper usage, toners, ink, printer maintenance, and hardware. Businesses will reduce the need for filing cabinets with lots of paperwork, ring binders, files, and folders. It also lessens the company’s carbon footprint because it’s environmentally friendly.
Paperless offices also improve communications and the way of doing business because it is faster and easier to access digital records. This helps the business stay ahead of the completion while saving office space that can be used for something different.
We All Have Calculators
The rise of digital handheld devices has brought about the slow elimination of digital calculators in the office setting. Why would you need to have an electronic calculator while you can access it from your mobile phone? Laptops, smartphones, netbooks, and palmtops are all important for keeping people connected, but they can d0 much more than that.
Understandably, the electronic calculator is needed in school settings for students to calculate complex mathematical problems. The office setting, however, doesn’t need them because the same calculations can be done with a smartphone or computer.
Moreover, businesses have different ways of calculating their margins. Some of these include the use of accounting software that requires one to feed it with the right values. Businesses are also known to customize their excel spreadsheets with formulas that instantly calculate values as soon as data is provided.
No Fax Needed
The fax machine is now considered a centuries-old technology as its use is past its prime. Fax machines were originally used for sending information instantly from one location to another. That, however, was taken over by emails and, lately, unified messaging services. Read more on unified messaging here: https://www.ringcentral.com/office/features/unified-messaging/overview.html.
With unified messaging, various forms of communication are integrated into a single interface, namely SMS, video, mail, messaging, and voicemail. Traditional systems of communication work separately as they rely on their own servers and systems. The unified messaging system instead brings a holistic experience by bringing all features into one platform.
What could be better than that? You can even use one phone number for all users to use without providing one for each person. It is cheaper and easily accessible by company employees, even in remote locations. This indeed is the future of corporate communications, and businesses must try to adopt such awesome technology.
Digitize to Stay Ahead
Many business organizations are constantly upgrading their office equipment with the latest in the market. All that for the promise of higher business efficiency and reduced costs. Little do many realize that sometimes hardware can limit how business is done.
The printer and fax machines are good examples of technologies that are getting phased out. Offices want better ways of communication and storing information without spending as much as they used to.